Knowledge base is an automated system for creation, approval, publication and structured storage of all normative and reference materials of the company.
This product allows to ensure easy access for employees to current versions of normative, legal and managerial documents, reference information, educational materials, standard templates etc.
Fully automated document lifecycle includes creation, approval, publication, removal of documents from circulation; integration with document management systems allows to publish approved documents of certain types in the Knowledge database.
Implementation of the Knowledge base allows to significantly reduce the time required by the employees to search for relevant normative, managerial, reference and educational information and, on the whole, to improve the quality of internal and industrial processes due to organization of centralized accumulation and repeated use of knowledge inside the company.
Functional opportunities:
Multilevel storage of normative and reference documentation with flexible demarcation of access rights to documents depending on the employee’s role and position, type of the document (public or non-public), its type and status
Creating normative and reference documents using templates with automatic filling in of template fields on the basis of information included into the electronic document template
Automated publication of the approved document in the document management system (for example, order, disposition etc.) in the respective place of the Knowledge base structure depending on the document attributes
Support of own processes for document approval and publication directly in the Knowledge database, possibility of signing approved documents with qualified electronic signature and electronic digital signature
Possibility of storing packages of documents of different types (Word, PDF, Excel, PowerPoint, Visio) within a single normative and reference document. Function of automated creation of immutable copies of electronic documents, also in the format destined for long-term storage (PDF/А)
Viewing electronic documents of any formats directly from document template, without any need to install additional software. It is possible to prohibit to store certain types of documents on user computers and to allow to view their content only in web-based interface
Integration with other information systems, ability to publish the documents, for example, on the internal/external portal of the organization after completing the approval process
Two-way connection function (references) between different documents
Automated control system for validity of the documents. Possibility of automated dispatch of messages and tasks to responsible employees after the end of the validity of the document
Availability of full-scale thin client with easy-to-use design adapted for working on mobile devices
Ample opportunities for search and navigation – multi-criteria search by attributes (including search within file content in any file), hierarchical navigation of the Knowledge database as well as by “tag cloud”. Exporting search results to Excel
Advantages:
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