Document Management System for Business | sX-Space.Business is an electronic document management system for commercial businesses and organizations, financial institutions and insurance companies that combines classic document management and basic management functions.

Implementation of Document Management System for Business | sX-Space.Business will allow to automate all the processes of office management and internal document management, speed up the performance of routine work by employees, minimize errors when working with documents and improve operational discipline. 

Functionality:

Functionality:
  • Convenient User Account of an employee: aggregation of tasks, documents, links to external resources, business process catalog
  • Powerful tools for processing tasks: priority-based receipt, implementation control, visual visualization of overdue and due dates.
  • Internal documents: internal correspondence, request processing, HR documents, memos, internal regulatory documents, etc. Flexible configuration of document templates. Convenient designer of routes for approval, signing and execution of documents, settings for implementation control (including cyclic)
Functionality:
  • Contracts: approval and signing of contracts, additional agreements, specifications, certificates, invoices, etc., support for document templates, opportunities to work together on a draft contract. Reminder of prolongation, support of legal document flow with contractors
  • Orders and decrees: approval and signing, support for document templates, execution, implementation control, familiarization
  • Minutes: processing of meetings, agreements, forming questions and decisions, approval and signing, support for document templates, execution, implementation control
Functionality:
  • Incoming documents: correspondence processing, review, execution and control, support for barcoding, integration with e-mail and external legal document management systems
  • Outgoing documents: correspondence processing, link to an incoming document, approval and signing, support for document templates, integration with e-mail and external legal document management systems
  • HR module, HR process block
Functionality:
  • Ability to configure own business process routes in a powerful designer that supports BPMN 2.0 notation
  • Support for applying a qualified electronic signature (QES) and its visualization in a document
  • Bots for Viber and Telegram platforms
Additional functions:
  • Document lifecycle management and control: creating, storing, editing, adding files, versioning, registering, approving, signing, executing, archiving, transferring, etc.
  • Paper document scanning (including batch scanning), printing and recognition of barcodes and QR codes
  • Employee replacement functionality: manager-assistant and manager-deputy
Additional functions:
  • Document approval: parallel, sequential, mixed
  • Advanced morphology-based document search (including full-text, search by document content)
  • Event calendar, resource reservations (meeting rooms, projectors, screens, etc.), integration with Microsoft Exchange and Google Calendar
Additional functions:
  • Role and user rights management subsystem, integration with LDAP/Active Directory for authentication and access rights assignment
  • Integration with Google Drive/Google Document cloud services, support for the OnlyOffice package, which includes the ability to work together
Additional functions:
  • Powerful tools for building reports, a large number of built-in templates, including those for operational discipline. Integration of business intelligence panels and visualization thereof
  • Support for multi-level document versioning with the ability to compare changes

Advantages:

sX-Space.Business
Centralized and local deployment: ability to install the solution in the cloud or Customer's infrastructure, building hybrid solutions
sX-Space.Business
Ability to connect territorial divisions and related businesses
sX-Space.Business
Extensive options for configuring the solution and its development: development of own processes, reports, electronic forms and document templates without programming
sX-Space.Business
Integration with other information systems, availability of powerful open APIs (REST, SOAP, full implementation of CMIS-standard) for fast integration
sX-Space.Business
Using Bank ID, Mobile ID or QES, support for two-factor authentication
sX-Space.Business
Information protection — data encryption (both for transmitting through the network and in the storage of documents and metadata)
sX-Space.Business
Full-fledged work via a web browser ("thin client"), modern design adapted for operation from mobile devices. Separate mobile apps for iOS and Android with offline mode support
sX-Space.Business
Ultra-high performance – with sufficient power and communication channels, the display time of most System screens is up to 2 seconds
sX-Space.Business
Support for horizontal and vertical scaling and ability to build fault tolerant configurations to ensure the quality of user service. Possibility of comfortable simultaneous work of tens of thousands of users
sX-Space.Business
The solution is built on the Alfresco Community Edition open source platform, which makes it possible to deploy the System on a completely free software stack, without the need to purchase additional licenses
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